Student Attendance combines QR code attendance, GPS geofencing, and NFC technology to deliver accurate, tamper-proof attendance tracking for South African universities and colleges. Fully POPIA compliant. Proudly South African.
Manual registers, paper sign-ins, and proxy attendance are unreliable and time-consuming. Student Attendance replaces these with a robust digital system that gives your institution clean, accurate attendance data in real time.
Paper registers get lost. Students sign for absent friends. Lecturers spend valuable time managing attendance instead of teaching.
QR codes, geofencing, and device fingerprinting ensure every attendance record is verified, tamper-proof, and instantly available to the right people.
Built specifically for South African higher education — from large lecture halls with 300+ students to individual consultations.
Lecturers generate a unique, time-limited QR code for each event. Students scan with their smartphone. The code expires after a configurable window to prevent sharing.
Core FeatureStudent GPS coordinates are verified against the venue's stored location. Attendance is only accepted within a configurable radius (default 60m) — preventing remote sign-ins.
Anti-FraudStudents without smartphones receive a physical NFC tag. They tap it on the lecturer's device to register attendance — fully inclusive, no phone required.
AccessibilityEach student's device is registered on first login. Attendance is validated against the registered device, preventing students from signing in on a friend's account.
Anti-FraudAutomatically calculates lecturer contact hours across lectures, tutorials, and consultations. The Head of School dashboard provides a real-time workload overview per staff member.
ManagementStudents anonymously rate each session on content clarity, pace, and engagement. Lecturers receive real-time feedback — not end-of-year evaluations that are too late to act on.
EngagementWhen an event is created, the system automatically generates a branded Word document with the QR code and a manual sign-in table — emailed directly to the lecturer.
AutomationEvents are automatically added to the lecturer's Google or Microsoft calendar with a pre-event reminder. Zero admin overhead for scheduling.
IntegrationLarge courses with 300+ students are split into manageable groups assigned to specific lecturers. The system enforces fair distribution and alerts management to imbalances.
ManagementLecturer creates a lecture, tutorial, or consultation event — selecting the course group, venue, and time.
A unique, time-limited QR code is generated. An attendance sheet is emailed and a calendar entry is created automatically.
Students scan the QR code, tap their NFC tag, or the lecturer manually enters their student number.
GPS location, device ID, and QR validity are verified in real time. Attendance is recorded with full audit detail.
Student Attendance provides real-time dashboards for students, lecturers, heads of school, and administrators — giving everyone the data they need to make informed decisions about student engagement and lecturer workload.
Every check-in is recorded instantly with full detail — method used, timestamp, GPS coordinates, and device ID for complete audit trails.
Contact hours across lectures, tutorials, and consultations are automatically calculated — giving Heads of School an accurate workload overview per staff member.
Students can view their own attendance per course and per event, keeping them informed and accountable throughout the academic year.
Transparent, per-student pricing that institutions can justify in any budget meeting. No setup fees. No hidden costs. No long-term lock-in.
For institutions up to 5,000 students. All core features included.
For institutions of 5,000–20,000 students. Full platform with analytics.
For institutions over 20,000 students or multi-campus groups. Custom pricing and SLA.
R5/student/month = R60 per student per year. That's less than a single prescribed textbook — for a system that can demonstrably improve student retention and reduce failure rates.
We collect only student numbers and institutional email addresses — no ID numbers, no phone numbers, no biometrics. Hosted exclusively on South African servers.
All data hosted exclusively on South African servers (Hetzner SA / AWS Cape Town). Full POPIA data residency compliance guaranteed.
AES-256 encryption at rest. TLS 1.3 for all data in transit. Student numbers stored as encrypted hashes — never plain text.
A formal POPIA-compliant DPA is signed with every institution before any data is collected, clearly defining usage, retention, and deletion.
GPS coordinates are captured only at the moment of check-in for geofencing verification. Students are never continuously tracked.
Full data export and certified deletion guaranteed at contract end. Institutions retain full ownership of their student data at all times.
Every user role has strictly defined data access. No staff member or admin can access data outside their authorised scope. All admin access is logged.
Request a demo or ask us anything. We respond within 24 hours.
Johannesburg, Gauteng
South Africa
Within 24 business hours